OPTION #19 MAVOP19
FOB VOPAK PROCEDURES
VOPAK-TO VOPAK AUTHORIZED PROCEDURE
1) The Buyer accepts the Seller's working procedure and submits an Irrevocable Corporate
Purchase Order (ICPO), along with the Vopak Account number and Customer Information
Sheet (CIS) for verification and processing.
2) Seller submits Buyers files to Vopak Terminal Manager.
3) The Vopak Terminal Manager sends the Vopak Agreement to the Buyer through the Seller.
The Buyer has 48 hours to sign and return the Vopak Agreement, also through the Seller.
4) The Buyer, through the Seller, finalizes the Vopak Terminal Protocols with the Vopak
Terminal Manager and obtains the following information, which is then submitted to the
Seller:
Vopak Barcode
Vopak Registration information
Vopak Reference Code
The Buyer must also complete and submit the following Authorization Form along with the
previous information:
LETTER OFAUTHORIZATION
We, (Buyer Name), a company registered at (Address), represented by Mr. (Representative's
Name), holder of Passport Number (Passport Number), are the owner of a barcode code at
Vopak Terminal, under contract reference number (Contract Reference Number).
Once the Buyer completes the above process and receives the Vopak Reference Number
from the Vopak Terminal Manager, the Buyer will gain access to communicate directly with
the Vopak Terminal Manager using the assigned Reference Code.
5) The Seller sends the Commercial Invoice (CI) for the Buyer's endorsement. The Buyer
must sign the CI and return it, along with the signed Letter of Authorization, within 24 hours
of receipt.
6) The Seller provides the Buyer with the Full Proof of Product (POP) documents, along with
a fresh SGS report (issued within the last 48 hours) and a one-time official confirmation
email from an SGS official.
Injection Report Agreement
Authorization to Sell.
Authorization to verify the. product in the tank (ATV)
Country Certificate of Origin stamped by the relevant Export Ministry
Approved Dip Test Authorization (DTA)
Availability of Product,
Commitment to Supply.
OPTION #19 MAVOP19
ATSCAuthorization to. Sell & Collect
Statement of Product. Availability
Product Passport Analysis
7) Upon successful verification of the POP, the Buyer issues a Vopak Tank Storage Receipt
(TSR) and/or QR Codes, after which the injection of the product into the Buyers tanks
begins.
8) Upon completion of the injection, the Seller transfers title to the Buyer.
9) The Buyer makes full payment via MT103/TT for the transaction, after which the Seller
issues all commercial/export documents to the Buyer.
10) The Seller pays commissions to all intermediaries involved in the transaction.
